West Michigan Youth Soccer Association

Rescheduling
When should I be rescheduling/canceling a game?
If you have a conflict and would like to change a scheduled league game, you will need to complete the procedures below with a current season reschedule form. The WMYSA Rescheduling fees are based on a time frame, the sooner it is completed, the lower the cost. Also, both teams should understand that when changes are made, the effect may be no referees will be available for the new date/time and WMYSA cannot guarantee the Referee Associations will have referees available.

What if there is severe weather?
The WMYSA policy states: If a severe weather "warning" or a tornado "warning" exists in the venue's area during game time or 2 hours prior to or 1 hour after the scheduled game time, the venue's management or either team's coach may reschedule the game to an alternative time and/or date without concern of forfeiture. If referees are assigned to a match that falls under these conditions, they may also be excused from officiating. The venue management, coach or official that elects to cancel a game due to severe weather or tornado "warnings" must contact all other parties to inform them of their decision prior to game time. This includes WMYSA Scheduler and opposing team contact.

The home team should then initiate the Rescheduling process. Under the reasons, it should indicate if the game was started and abandoned prior to the half or if it was canceled prior to a start and weather related.

When games are canceled due to weather; the teams have two options. First, they can leave the game as not played and no fee will be assessed. If they agree to reschedule the game, then a $15 fee will be split by the two teams and assessed as $7.50/team to reschedule. It should be noted that a game can only be cancelled due to weather by the game official or the league. This is not a decision two coaches can make. If two coaches cancel a game on their own it is subject to associated forfeiture fees.

What if we have an emergency?
On rare occasions, emergencies occur within a 48 hour window of a game and a team will need to reschedule. In this instance, the opposing team and WMYSA Scheduler should be contacted immediately to make sure everyone is aware of a change. Afterwards, the canceling team should work to reschedule as quickly as possible.

How do we know the fields are available?
The home team should be aware of any restrictions for availability. Many of the larger complexes are used by recreational leagues and not always available for WMYSA games. [I.E. River Oaks, Kalamazoo & Portage complexes are not available on Saturday prior to 3:00.] If you are not sure contact your board to find out if there are any restrictions. Some complexes have field coordinators who can check and the WMYSA scheduler can also help look into the availability. There is also a Field Schedule link which lets you look at what WMYSA games have been scheduled on. Note, games outside of WMYSA will not show up on this link. For games at the Kalamazoo Complex, they have created a website to look current schedules outside the normal weekend availability: Kalamazoo Soccer Complex.

Steps to Reschedule a WMYSA League Game
  1. Contact the opposing team.Coaches/Managers can be found by using the Chat in the Event Schedule tab. This will keep a running log of your conversation completely in GotSoccer. On the Schedule page at the top right of each division is a list of Team Contact Info. This will give you the coach/manager contact email and phone information to make contact outside of GotSoccer.
  2. Once you have an agreed date/time fill out the Reschedule Form. Both teams need to sign the form and the Requesting Club need to sign the form for verification everyone is aware of the requesting change.
  3. Submit form to WMYSA.
  4. Check GotSoccer for change. Once the change is made, typically you will receive an auto-generated email letting you know that the request has been completed. Until it shows up in GotSoccer, the change has not been implemented.
  5. Payments are made to/thru the club.